GDPR & Data Protection Statement

About Chin International

Chin International Ltd is a UK-based professional services company providing staffing, recruitment, logistics, event support, event management, training, workforce solutions, and hospitality-related services across the hospitality, food service, corporate, commercial, private client, and high-net-worth sectors.

The business operates through a vertically integrated service model, combining workforce deployment, operational support, logistics coordination, event delivery, professional development, and hospitality services to help clients deliver successful projects, events, and day-to-day operations.

Depending on client requirements, services may include workforce provision, event support, operational coordination, supplier liaison, procurement support, food and beverage service delivery, and other hospitality-related services.

Chin International supports organisations operating across hotels, restaurants, catering and food service operations, corporate environments, commercial businesses, private events, and high-net-worth engagements throughout the United Kingdom.

The company engages candidates, workers, and contractors through a combination of direct engagement and dedicated online platforms operated by or on behalf of the company. Services may be delivered directly to clients or through partner organisations, agencies, venues, and end users.

This GDPR & Data Protection Statement outlines Chin International's approach to data protection, information governance, privacy, and the responsible handling of personal information.

1. Our Commitment to Data Protection

Chin International recognises the importance of protecting personal information and maintaining the trust of candidates, workers, contractors, clients, customers, end users, suppliers, and other stakeholders.

We take data protection seriously and seek to comply with applicable data protection legislation, including:

• UK General Data Protection Regulation (UK GDPR)
• Data Protection Act 2018
• Privacy and Electronic Communications Regulations (PECR)
• Other applicable privacy and information governance requirements

Chin International regularly reviews its data protection practices and seeks to maintain policies, procedures, and controls proportionate to the nature, scale, and complexity of its operations.

2. Scope

This Statement applies to:

• Candidates
• Workers
• Contractors
• Clients
• Customers
• End users
• Website users
• Suppliers
• Business contacts
• Individuals whose personal information is processed by Chin International

This Statement should be read alongside our:

• Privacy Policy
• Cookie Policy
• Website Terms of Use
• Other applicable policies and notices

3. Information We Process

As part of our operations, Chin International may process personal information relating to:

Candidates, Workers & Contractors

Including:

• Identity information
• Contact information
• Compliance information
• Qualifications
• Skills
• Certifications
• Assignment-related information
• Financial information
• Right-to-work documentation

Clients & Business Contacts

Including:

• Contact information
• Business information
• Contractual information
• Billing information
• Operational information

Website Users

Including:

• Website usage information
• Analytics information
• Cookie information
• Enquiry information

The categories of information processed may vary depending upon the nature of the relationship with Chin International.

4. Lawful Processing

Chin International seeks to process personal information only where there is an appropriate lawful basis under applicable data protection legislation.

Depending upon the circumstances, processing may be based upon:

• Consent
• Contractual necessity
• Legal obligation
• Legitimate interests
• Protection of vital interests

The lawful basis relied upon may vary depending on the service, activity, or relationship involved.

5. Special Category Data

Certain information processed by Chin International may be sensitive in nature and may include:

• Medical information
• Allergies
• Mobility limitations
• Welfare-related information
• Information required to facilitate reasonable adjustments

Where special category personal data is processed, Chin International seeks to ensure that additional safeguards are implemented where appropriate.

Such information is processed only where relevant to:

• Health and safety
• Welfare
• Compliance obligations
• Reasonable adjustments
• Assignment suitability
• Operational requirements
• Legal obligations

Chin International does not seek to process special category data beyond what is reasonably necessary for legitimate business, operational, legal, welfare, or safety purposes.

6. Data Security

Chin International seeks to protect personal information through a combination of organisational, administrative, technical, and procedural measures.

Chin International utilises a combination of internal procedures, technology solutions, and third-party service providers to support secure information management.

Measures may include:

• Access controls
• User authentication processes
• Staff awareness and training
• Secure cloud-based systems
• Information governance procedures
• Controlled access to information
• Ongoing review of operational practices

While Chin International takes reasonable steps to protect information, no system, network, platform, transmission method, or storage environment can be guaranteed to be completely secure.

7. Third-Party Service Providers

Chin International may utilise third-party providers to support business operations and information management.

These may include providers supporting:

• Email and communications
• Cloud storage
• Customer relationship management
• Accounting systems
• Payment processing
• Marketing communications
• Website hosting
• Online platform administration

Chin International seeks to work with service providers that maintain appropriate standards of information security and privacy.

8. International Transfers

Certain technology providers used by Chin International may process information outside the United Kingdom.

Where international transfers occur, Chin International seeks to ensure that appropriate safeguards are implemented in accordance with applicable data protection legislation.

Safeguards may include:

• Contractual protections
• Approved transfer mechanisms
• Regulatory requirements
• Other appropriate measures

9. Individual Rights

Subject to applicable law, individuals may have rights relating to their personal information, including rights to:

• Access information
• Correct inaccurate information
• Request deletion
• Restrict processing
• Object to processing
• Withdraw consent where applicable
• Request data portability
• Lodge complaints with a supervisory authority

Requests will be reviewed and responded to in accordance with applicable legal requirements.

10. Dedicated Online Platforms

Certain candidate, worker, contractor, client, and account management services may be delivered through dedicated online platforms operated by or on behalf of Chin International.

These platforms may support:

• Registration
• Onboarding
• Compliance management
• Assignment management
• Communications
• Training
• Reporting
• Invoicing
• Service delivery

Separate platform notices, policies, terms, or privacy information may apply where appropriate.

11. Data Retention

Chin International retains personal information only for as long as reasonably necessary to:

• Fulfil the purposes for which it was collected
• Comply with legal obligations
• Resolve disputes
• Enforce agreements
• Protect legitimate business interests

Retention periods may vary depending upon:

• Legal requirements
• Regulatory obligations
• Operational requirements
• Insurance considerations
• Contractual requirements
• Legitimate business needs

Further information regarding retention periods is available within our Privacy Policy.

12. Staff, Workers & Contractors

Individuals who work with or on behalf of Chin International are expected to support appropriate information governance, confidentiality, and data protection practices.

Access to personal information is generally restricted to individuals who require access for legitimate business, operational, compliance, or service delivery purposes.

Chin International seeks to promote awareness of information security and privacy responsibilities throughout its operations.

13. Continuous Improvement

Data protection and information governance requirements continue to evolve.

Chin International seeks to:

• Review data protection practices periodically
• Improve operational processes where appropriate
• Monitor legal and regulatory developments
• Enhance information governance arrangements where reasonably practicable

The company recognises that data protection is an ongoing process requiring regular review and improvement.

14. No Guarantee of Compliance or Security

While Chin International seeks to comply with applicable data protection legislation and maintain appropriate information governance practices, nothing within this Statement should be interpreted as a guarantee of absolute compliance, uninterrupted security, or the prevention of all risks.

This Statement reflects Chin International's commitment to responsible information management and continuous improvement rather than a guarantee of any particular outcome.

15. Contact Information

For questions relating to this GDPR & Data Protection Statement, please contact:

Chin International LtdCompany Number: 13638603

Registered Office:1–2 Paris GardenSouth BankLondonSE1 8NDUnited Kingdom

Email: info@chinternational.comTelephone: +44 (0)20 3540 3056Website: www.chinternational.com

16. Changes to this Statement

Chin International may update this GDPR & Data Protection Statement from time to time to reflect:

• Legal developments
• Regulatory guidance
• Operational changes
• Technology developments
• Business growth
• Service enhancements

The latest version will always be available through the company's website.

GDPR & Data Protection Statement – Version 1.0 | Last Updated: June 2026