Privacy Policy

Chin International Ltd Effective Date: June 2026 | Last Updated: June 2026

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Privacy Policy

Chin International Ltd

Effective Date: June 2026 | Last Updated: June 2026

About Chin International

Chin International Ltd is a UK-based professional services company providing staffing, recruitment, logistics, event support, event management, training, workforce solutions, and hospitality-related services across the hospitality, food service, corporate, commercial, private client, and high-net-worth sectors.

The business operates through a vertically integrated service model, combining workforce deployment, operational support, logistics coordination, event delivery, professional development, and hospitality services to help clients deliver successful projects, events, and day-to-day operations.

Depending on client requirements, services may include workforce provision, event support, operational coordination, supplier liaison, procurement support, food and beverage service delivery, and other hospitality-related services.

Chin International supports organisations operating across hotels, restaurants, catering and food service operations, corporate environments, commercial businesses, private events, and high-net-worth engagements throughout the United Kingdom.

The company engages candidates, workers, and contractors through a combination of direct engagement and dedicated online platforms operated by or on behalf of the company. Services may be delivered directly to clients or through partner organisations, agencies, venues, and end users.

This Privacy Policy explains how Chin International Ltd collects, uses, stores, protects, and processes personal information.

1. Who We Are

For the purposes of the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018 and other applicable data protection legislation, the Data Controller is:

Chin International LtdCompany Number: 13638603

Registered Office:1–2 Paris GardenSouth BankLondonSE1 8NDUnited Kingdom

Email: info@chinternational.comTelephone: +44 (0)20 3540 3056Website: www.chinternational.com

2. Scope of this Policy

This Privacy Policy applies to:

Website visitors
Clients, customers and end users
Candidates, workers and contractors
Prospective clients
Prospective candidates
Newsletter subscribers
Individuals who contact Chin International

This policy applies to information collected through:

Our website
Contact forms
Telephone communications
Email correspondence
Dedicated online platforms operated by or on behalf of Chin International
Recruitment and onboarding activities
Client onboarding activities
Marketing communications
Operational and service-related communications

3. Information We Collect

The information we collect depends on the nature of your relationship with Chin International.

Candidate, Worker & Contractor Information

We may collect:

Identity Information

Full name
Date of birth
Nationality
Profile photograph
Gender or sex information where voluntarily provided or required for compliance purposes

Contact Information

Residential address
Email address
Telephone number
Emergency contact information

Recruitment & Workforce Information

CVs and resumes
Employment history
Assignment history
Qualifications
Training records
Professional references
Skills and competencies
Language capabilities
Certifications and licences

Compliance Information

Passport information
Right-to-work documentation
Share codes
National Insurance information
Driving licence information
Vehicle ownership information
Business vehicle insurance information
Identification documents
Proof of address documentation

Financial Information

Bank account information
UTR information
VAT information
Student loan information where applicable

Assignment Information

Availability records
Attendance records
Assignment-related records
Client feedback
Compliance records
Operational notes relevant to service delivery

Client, Customer & End User Information

We may collect:

Names
Job titles
Company information
Company registration details
Contact information
Billing information
Contract information
Booking information
Operational requirements
Compliance documentation
Identification documentation where required
Account payable information

Website Information

When using our website, we may collect:

IP address
Browser information
Device information
Website usage information
Cookie information
Marketing preferences
Analytics information

4. Special Category Data

In certain circumstances, Chin International may collect limited special category personal data where necessary and proportionate.

This may include:

Medical conditions
Allergies
Mobility limitations
Physical capability declarations
Information required to facilitate reasonable adjustments

Certain health, welfare and capability-related information may be required as part of onboarding, compliance, health and safety, welfare, reasonable adjustment and assignment suitability processes.

Such information is not collected for the purpose of unlawfully discriminating against individuals and is processed only where relevant to:

Health and safety
Welfare
Legal obligations
Reasonable adjustments
Client requirements
Assignment suitability
Operational considerations
The protection of candidates, workers, contractors, clients and end users

Special category data is processed with enhanced safeguards and access controls.

5. How We Use Your Information

We may use personal information for the following purposes:

Recruitment, Workforce & Assignment Activities

Assessing suitability for assignments, engagements and placements
Matching candidates to opportunities
Managing onboarding processes
Managing assignments and workforce deployment
Maintaining compliance records
Verifying qualifications and certifications
Managing operational requirements

Client Service Delivery

Delivering contracted services
Managing projects and bookings
Coordinating operational requirements
Managing client relationships
Delivering workforce and hospitality-related services

Compliance & Legal Obligations

Identity verification
Right-to-work verification
Health and safety compliance
Fraud prevention
Regulatory compliance
Legal obligations

Business Operations

Improving services
Maintaining platform functionality
Managing communications
Responding to enquiries
Business administration

6. Assignment Suitability & Allocation

Chin International seeks to provide fair and objective access to opportunities.

Assignment allocation and engagement decisions may depend on a range of factors including, but not limited to:

Client requirements
Assignment availability
Location
Availability
Qualifications
Experience
Skills
Language capabilities
Certifications
Compliance status
Assignment suitability
Health and safety considerations
Previous assignment history
Operational requirements

Information relating to qualifications, skills, experience, language capabilities, certifications, eligibility to work and other assignment-relevant criteria may be considered when assessing suitability for particular assignments, engagements or placements.

7. Registration & Opportunity Availability

Registration with Chin International does not guarantee assignments, engagements, placements, work opportunities, earnings, contracts, bookings or any minimum level of activity.

Many assignments, engagements and placements are dependent upon:

Client demand
Operational requirements
Assignment availability
Location
Suitability
Compliance status
Client preferences
Scheduling considerations
Other factors outside the direct control of Chin International

8. Communications

Chin International may send both Marketing Communications and Operational & Service Communications.

Marketing Communications

Marketing Communications may include:

Company announcements
Industry insights
Service launches
Promotional content
Event invitations
Business updates
Recruitment campaigns
Newsletters

Individuals may unsubscribe from Marketing Communications at any time.

Operational & Service Communications

Operational & Service Communications may include:

Assignment opportunities
Booking confirmations
Shift notifications
Compliance reminders
Right-to-work updates
Health and safety information
Training requirements
Platform notifications
Policy updates
Service-related notices
Regulatory or industry updates relevant to assignments or services
Contractual communications

Operational & Service Communications may continue where reasonably necessary for:

Service delivery
Compliance requirements
Legal obligations
Platform administration
Assignment management
Client relationships
Contractual arrangements

9. Lawful Bases for Processing

Chin International processes personal data under one or more of the following lawful bases:

Consent
Contractual necessity
Legal obligation
Legitimate interests
Protection of vital interests

Where special category personal data is processed, additional lawful conditions under UK GDPR may apply.

10. Sharing Information

By registering with Chin International and applying for assignments, engagements, placements or opportunities, candidates, workers and contractors acknowledge that relevant information may be shared with clients, end users, partner organisations, venues or service providers where reasonably necessary to:

Assess suitability
Facilitate assignments
Comply with legal obligations
Meet client requirements
Protect health and safety
Deliver contracted services

Personal information will not be disclosed beyond what is reasonably necessary for the relevant assignment, engagement, placement or service unless required by:

Law
Regulatory obligation
Court order
The individual's consent

We may also share information with:

Professional advisers
Technology providers
Payment providers
Regulatory bodies
Law enforcement agencies where legally required

Chin International does not sell personal information to third parties.

11. Dedicated Online Platforms

Certain candidate, worker, contractor, client and account management services may be delivered through dedicated online platforms operated by or on behalf of Chin International.

These platforms may be used for:

Onboarding
Compliance management
Document verification
Assignment management
Communications
Training
Invoicing
Reporting
Related operational activities

12. International Data Transfers

Chin International uses professional technology providers which may process data within or outside the United Kingdom.

Where personal information is transferred internationally, appropriate safeguards will be implemented in accordance with UK GDPR requirements.

13. Data Retention

Chin International retains personal information only for as long as reasonably necessary to fulfil the purposes for which it was collected, comply with legal obligations, resolve disputes, enforce agreements and protect legitimate business interests.

Typical retention periods include:

Record TypeRetention PeriodCandidate registrations with no assignmentsUp to 24 monthsWorker and contractor recordsUp to 6 years after last assignmentClient recordsUp to 6 years after relationship endsAccounting recordsMinimum 6 yearsWebsite enquiriesUp to 24 monthsMarketing subscribersUntil consent withdrawnMarketing suppression recordsAs reasonably necessaryHealth & safety recordsAs required by law and insurance obligations

The retention periods listed above are indicative and may vary depending on legal, regulatory, contractual, insurance, operational, compliance and legitimate business requirements.

Where required, information may be retained for longer periods to comply with legal obligations, resolve disputes, enforce agreements, protect business interests or support regulatory investigations.

14. Security

Chin International takes reasonable technical and organisational measures to protect personal information against:

Loss
Misuse
Unauthorised access
Unauthorised disclosure
Alteration
Destruction

While every reasonable effort is made to protect information, no method of transmission or storage can be guaranteed to be completely secure.

15. Your Rights

Subject to applicable law, individuals may have the right to:

Access personal information
Correct inaccurate information
Request deletion
Restrict processing
Object to processing
Withdraw consent where applicable
Request data portability
Lodge a complaint with a supervisory authority

Requests may be submitted to: info@chinternational.com

16. Complaints

If you have concerns regarding the way your personal information has been handled, please contact Chin International in the first instance.

We will seek to review and respond to concerns in a fair and reasonable manner.

If you remain dissatisfied, you may contact the UK data protection regulator, the Information Commissioner's Office.

17. Changes to this Policy

Chin International may update this Privacy Policy from time to time to reflect legal, regulatory, operational or technological developments.

The most current version will always be available through our website.

Chin International LtdCompany Number: 13638603Email: info@chinternational.comTelephone: +44 (0)20 3540 3056Website: www.chinternational.com

Version 1.0 – June 2026